Special Requirements for Exports Shipments

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For your guidance, hereafter listed country requirements and clauses to be mentioned on every issued Bill of Lading (BL).

For a proper co-ordination it is essential to strictly follow these guidelines.
Non-Adherence to these may cause additional costs of storage, handling and customs fines, which will have to be billed back to your company.

Cargomaster Group

Exports Department

A

  FOR ALL DESTINATIONS

1.1

BL should not mention the declared value of the cargo. A declared value will automatically abolish the legal limitation of liability and is not covered by our Marine Liability Insurance Policy. If for documentary credit purposes it is inevitable, you should put the following clause: “Value … for documentary credit purposes only, under reserve of all rights and without acceptance of liability whatsoever”.

1.2

The number of packages or units in the Bill of Lading must always be accompanied by the clause “Shipper’s Load And Count” or “S.L.A.C.”.

1.3

Please note that, in general, for transshipment and inland destinations, customs clearance has to effected at port of entry. Therefore, Bill of Lading has to be issued as follows:
1 ) Port of Discharge = Port of Entry
2 ) Place of Delivery = Final inland CFS Station
3 ) Destination Port Charges for Consignee’s account
4 ) Clearance to be effected at Port of Entry prior to delivery
1.4. Following information / documentation is required for all our transshipment destinations:
1 ) Copy commercial invoice, packing-list, copy BL
2 ) Telephone, fax, address and name of person to contact at destination
3 ) Any corrections on documentation after vessel’s departure are subject to extra charges.

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B

  NORTH AMERICA

1

1.1

USA

For all U.S.A. destinations:

1 ) Cargo will go into general order 15 days after vessel’s arrival!!!

2 ) U.S. customs will NOT accept pallet count.

3 ) Clauses ‘SAID TO CONTAIN’ or ‘FAK’ are not allowed.

4 ) Instead BL must read: Number of packages’ shippers load stow and count.

2

2.1

CANADA
Vancouver – Montreal – Toronto:
1 ) Commercial invoice and/or packing-list is required prior to loading:
a ) All kinds of foodstuffs
b ) Personal effects & removal goods
c ) Chemicals all kinds (Harmless & Hazardous).
2 ) Tel & fax numbers of Consignee are requested.
3 ) Customs do not accept pallet count. HBL must read the inner number of cartons.
4 ) General commodity groups are not acceptable, exact identification is needed.

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C

  CARIBBEAN

1

1.1

 
DIRECT: SANTO DOMINGO & RIO HAINA (DOMINICAN REPUBLIC)
Consular documents required.

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D

  CENTRAL AMERICA

1

1.1

 
COSTA RICA – GUATEMALA – HONDURAS – NICARAGUA – PANAMA – SAN SALVADOR
BL should mention:
1 ) “All local charges are for Consignee’s account”
1.2. Every BL must be rated, is needed before vessels arrival
1.3. Express BL’s are not allowed!!!
1.4. Copy commercial invoice is needed before vessel’s arrival.
 

2

2.1

MEXICO
For all destinations:
1 ) “Destination devanning charges for account of Consignee”
2 ) “Cargo must be cleared at port of entry”

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E

  SOUTH AMERICA

1

 
ARGENTINA
1 ) Express BL’s are not allowed.
2 ) For all inland destinations via Buenos Aires, BL should mention:
a ) “Clearance to be made in port of entry, prior to delivery”

2

2.1

BRAZIL
GENERAL:
1 ) All HBL must be rated in Euro. Rate must be shown as 1 total freight amount, prepaid or collect. In case of collect, please include our collection fee of 5% on ocean freight an ex-works min Euro 22.
2 ) POL HBL must be same as POL MBL
3 ) On each HBL:
a ) CNPJ registration number of Consignee must be mentioned
b ) NCM code of the goods must be mentioned.

2.2

HOUSE BL:
1 ) Port of loading on HBL has to be the same as on MBL, therefore pls first check to know correct POL
2 ) Every HBL must read :
a ) “Eventual demurrage at destination will be for Consignee’s account”
b ) "LCL/LCL"
3 ) To antidate a BL is prohibited
4 ) Prepaid BL with disbursement is not allowed
5 ) Note that any alteration / correction of the HBL has to be done by issuing a correction letter which has to be dated before vessel’s arrival at destination, and in case of alterations in freight amount, this correction has to be legalized by the Brazilian consulate at port of origin and a copy dated stamped and signed / legalized faxed upfront and the original has to be send via courier to our agent
6 ) Letter of correction is not accepted anymore after 30 days of vessel’s arrival
7 ) A letter of correction should, whenever possible, be avoided as this also causes a delay of
8 ) 20 to 25 days in the release of cargo and, consequently, additional costs
9 ) Any failure of adhering to this and any consequent claims/costs arising will be for the origins account
10 ) The BL has to be free of any alterations / corrections. Any extra charges / fines, imposed by customs due to an official entry of process or due to late receipt of correction advise will be debited to the origin
11 ) In case of shipments originating from other ports/countries of origin than the port of loading of consolidation container, a duly signed copy BL for the first leg showing clearly the freight charges from first port of loading to transshipment port is required
12 ) “Shipment to be released against BL ......” Is not allowed by Brazilian customs
13 ) BL may never be consigned to our agent.

2.3

RIO DE JANEIRO:
1 ) BL should mention:
a ) “Mercadoria Destinada ao tra multiterminals”.
2 ) IMO 2 can not enter the port.

3

3.1

CHILE
GENERAL:
1 ) All HBL’s must be rated in USD
2 ) BL should mention:
a ) “Clearance, unloading and release by customs and other destination charges are for Consignee’s account.”
3 ) Express BL’s are not allowed
4 ) Any discrepancy on the weight, marks etc. is subject to a customs fine

3.2

ARICA (+ all inland destinations via Arica):
1 ) BL should mention:
a ) “THC not included in the ocean freight and to be collected at destination”
2 ) Copy of commercial invoice and/or packing list is required
3 ) Full address of Consignee, phone, fax and contact name are needed
4 ) All HBL’s must be rated!!!
5 ) Express BL’s are not allowed!!!

3.3

Transshipment via VALPARAISO:
1 ) The following documents are required in the defined time frame:
a ) Copy of commercial invoice
b ) Full address of consignee, phone, fax and contact name
2 ) BL must read:
a ) Cargo in transshipment to …

4

4.1

COLOMBIA

BL should mention:
1 ) “Local port charges at destination for Consignee’s account”
4.2. Express BL’s are not allowed!!!
4.3. Zona Franca is not allowed.
4.4. Transshipments via CARTAGENA or BUENAVENTURA:
1 ) “Clearance must be effected in the port of entry
2 ) All customs charges, penalties and demurrage are for Consignee’s account”
 

5

5.1

ECUADOR
GUAYAQUIL (+ All inland destinations via Guayaquil):
1 ) BL should mention:
a ) “Clearance to be made in port of entry prior to delivery”
b ) “Local charges at port of entry for Consignee’s account”
c ) “LCL/LCL”
2 ) All HBL’s must be rated in USD
3 ) Phone & fax number of Consignee must be shown together with all details of Consignee on every BL
4 ) Port of loading must be Antwerp
5 ) Express BL’s are not allowed!!! Original BL’s always required
6 ) All Doc must be free of alterations / corrections.
7 ) RUC number of Consignee must be shown in HBL
8 ) POL HBL must be same as POL MBL.

6

6.1

PARAGUAY
Express BL’s are not allowed!!!

7

7.1

PERU
CALLAO + all inland destinations via Callao:
1 ) BL should mention:
a ) “Clearance to be made in port of entry, prior to delivery”
b ) “Local charges at port of entry for Consignee’s account”
2 ) Phone & fax number of Consignee must be shown together with all details of Consignee on every BL
3 ) Express BL’s are not allowed!!!

8

8.1

URUGUAY
Express BL’s are not allowed!!!

9

9.1

VENEZUELA
LA GUAIRA + all inland destinations via La Guaira:
1 ) BL should mention :
a ) “clearance to be made in port of entry, prior to delivery”
b ) “Local charges at port of entry for Consignee’s account”
2 ) Phone & fax number of Consignee must be shown together with all details of Consignee on every BL
3 ) Express BL’s are not allowed!!!
4 ) All Doc must be free of any alterations / corrections.